Description

Grants Manager (Open May 2026)

TO APPLY: Email resume and cover letter to: [email protected]. Position will remain open until filled; applications encouraged by June 12, 2026

About Us

Join our team as Grants Manager. We are seeking someone who is passionate about supporting the charitable needs of our community and advancing the Community Foundation’s mission to Grow Community Giving. We are a small but dedicated team committed to excellence, collaboration, and meaningful community impact.

The Community Foundation for Loudoun and Northern Fauquier Counties, based in Leesburg, Virginia, is a highly visible and dynamic nonprofit serving our region. Last year, we distributed more than $4 million in grants to over 300 charitable organizations and provided training and professional development opportunities to more than 200 nonprofit leaders. Working alongside an active volunteer board of directors, the Foundation leads a broad range of programs that support philanthropists, community stakeholders, and nonprofit organizations throughout the region.

This position will remain open until filled; however, interested applicants are encouraged to submit a resume and cover letter by June 12, 2026 to [email protected].

The Community Foundation is expanding its team and is seeking a dynamic, detail-oriented, and community-minded individual to join our team as Grants Manager. This is a newly created, full-time position reporting directly to the Foundation President and working closely with the Director of Grants and Nonprofit Programs, as well as other members of the Community Foundation team.

The Grants Manager the administration of grantmaking from a variety of charitable funds managed by the foundation. Experience in grant management and monitoring, grant writing, budgeting, and nonprofit operations is strongly desired.

The Community Foundation views its grantees as valued partners and essential providers within the community. This position works closely with nonprofit partners and helps maintain an open and collaborative approach to communication, meetings, and feedback.

The Foundation’s regular office hours are generally Monday through Friday, 9:00 a.m. to 5:00 p.m. and all full-time positions are primarily on-site positions. The Foundation offers full-time employees flexibility to work remotely one day per week, with four days per week in-person at our Leesburg location. Our offices, located in the heart of Leesburg, also serve as a gathering space for nonprofit board meetings, trainings, and community programs. Occasional evenings may be required, as needed, to accommodate and help staff Foundation events.

The Community Foundation offers a generous paid time off policy, a SIMPLE IRA retirement match, and an annual QSEHRA reimbursement for healthcare and insurance expenses. The salary range for this position is $60,000 – $65,000, commensurate with experience. The Community Foundation is committed to equal opportunity employment and values equity, diversity, inclusion, accessibility and belonging in all aspects of its work. This position is funded through and contingent upon the generosity of our donors and funding partners.

Position Description – Grants Manager

Principal Duties and Responsibilities 

The Grants Manager is charged with administrative support of the Community Foundation’s grantmaking operations, monitoring, due diligence, and software management.

Grantmaking and Grant Management (85%)

• Ensures maintenance of complete and accurate grantmaking records, to include grant applications, agreements, reports, budgets, and grantee communication;
• Develops and drafts grant application forms, requests for proposals, and reporting forms for application processes within the Foundation’s online grant management system, with direction from President and Director of Grants and Nonprofit Programs;
• Monitors, analyzes and ensures timely and accurate submission of grantee reports, including programmatic and financial reports;
• Reviews and completes due diligence processes on submitted grant applications for competitive grant cycles, including application programmatic and financial reviews;
• Creates reports with grant application and grant report data for grant review committees, donors, funders, and team members;
• Provide support on grantmaking cycles to Director of Grants and Nonprofit Programs, President, Finance and Operations Manager, and giving circle contractors, when needed;
• Assist Director of Grants and Nonprofit Programs with potential grantee research and due diligence, when needed;
• Maintain ongoing proficiency with grant management and fund management software systems
• Provides technical assistance to grant applicants and grantees, including troubleshooting with online grant management system, as needed.

Organizational Administration (10%)

• Assists team members with execution of agency-wide events and projects as needed, including training programs, conferences, and fundraising events.
• Maintains organizational records and compliance requirements.

Organizational Leadership and Strategy (5%)

• Partner with the President and members of the Community Foundation team to monitor and evaluate organizational development for continuous improvement;
• Supports the President to implement, monitor, and evaluate institutional policies, strategic plans and systems;
• Supports and applies all policies to ensure the Community Foundation’s best practices, and in keeping with U.S. National Standards for Community Foundation requirements.

Requirements

• At least three years of experience in the nonprofit or philanthropic sector, with a strong understanding of place-based grantmaking.
• Experience with grantmaking systems and processes, including grant seeking, grant reviewing, grant monitoring, and grant writing.
• Demonstrated ability to work well with a wide range of partners, including community leaders, government agencies, nonprofits, and donors.
• Strong organizational, written, and communication skills; strong attention to technical detail is a must.
• Proficiency with Google Workspace and Microsoft Office, including Excel.
• Experience using grant management software; familiarity with Foundant products such as CommunitySuite and Grant Lifecycle Manager is a plus.
• Experience working with volunteers and collaborating with boards, committees, and teams.
• Strong leadership skills, initiative, and commitment to the community foundation mission.
• Ability to take direction, learn new systems and processes, solve problems, and work effectively in a small team environment.
• Ability and willingness to work on-site, in-person at Leesburg/Loudoun County, VA office location four days per week, generally between 9:00 am - 5:00 pm (with option for one day remote on Fridays).
• Occasional evenings may be required to assist team with organizational events.